LOCATION: Kamloops - Flexible
The British Columbia Conservation Foundation (BCCF) is seeking an energetic, organized and adaptable person to fill the fast-paced role of a Project Coordinator. The ideal candidate will possess both work and life experiences in the natural environment. This includes education in the environmental sector as well as extensive personal experience and interest in the outdoors. The individual will be expected to bring a positive can-do attitude to the job, as well as a willingness to learn, adapt, and respond quickly while maintaining a high standard of attention to detail at all times.
Project Coordinators are responsible for providing project management and administrative services including; managing assigned projects, negotiating contracts, hiring contractors and employees, and working with partners from other agencies. The Project Coordinator reports to the Regional Manager.
Tasks of the Project Coordinator include:
Implement and manage assigned projects and contracts to completion
- Enter/update all projects and contracts in an MS Access database
- Create standardized electronic and hard files
- Generate budget updates and associated project reports, invoices and summaries
- Respond to requests for contract management services including contract negotiations, fees, acceptable billings, deliverables and deadlines
- Serve as a day-to-day liaison with other agencies and partners for which BCCF provides services
- Prepare and submit grant applications and/or proposals and reporting
Maintain project files
- Manage budgets as developed with project partners
- Ensure budgets are maintained which includes completing financial administration (invoicing, accounts payable, payroll, and budget reconciliation)
- Provide budget updates for project partners as requested
- Track progress with subcontractors and project staff
- Complete quarterly reports as required
Hire and supervise employees
- Handle all aspects of staff recruitment as required. This can include:
- Compose job descriptions, post on the website, advertise, review resumes, and shortlist candidates
- Schedule interviews in conjunction with project partners, participate in the interview process as needed, perform reference checks, and notify both successful and unsuccessful candidates
- Hire employees: issue hire letters, and complete employee orientations outlining BCCF employee and safety policies
- Prepare biweekly payroll in compliance with BC employment standards; keep employees informed of balance of hours and end dates etc.
Support field staff
- Work in conjunction with the BCCF’s Safety Coordinator to ensure BCCF’s Occupational Health and Safety Program (OHSP) as well as WorkSafe BC’s regulations are met by employees and provide support as required
- In conjunction with the Safety Coordinator confirm that all field staff have valid first aid certification and that appropriate first aid supplies and safety equipment is provided to employees based on job descriptions
- Provide direction to employees and address employee concerns in a professional and confidential manner
Other tasks as agreed and assigned by the Regional Manager and/or Executive Director.
- Have post-secondary education related to environmental sciences, which may include:
- Renewable Resources Management
- Renewable Resources – Fish, Wildlife and Recreation
- Natural Resource Management: Wildlife and Fisheries
- BSc. Biology
- Proven field experience and knowledge of field safety protocols
- Ability to manage projects from initiation to successful completion within strict deadlines and within budget
- Ability to supervise and provide leadership to highly trained and qualified staff and consultants
- 1 – 2 years experience or knowledge working with First Nations and/or First Nations organizations in BC
- Strong communications and writing skills
- Experience with supporting successful grant applications and report writing
- Demonstrated proficiency in MS Office, especially Excel
- General knowledge and understanding of the following:
- Preparation, interpretation and application of contracts
- Relevant federal and provincial legislation knowledge (e.g. WCB, GST, and PST )
- Policies and procedures in a variety of administrative programs and functions
- Sound analytical problem solving
- Excellent interpersonal skills
- Ability to work on a variety of tasks both independently and as a supportive contributor to the team
- Understanding of environmental projects and field work
- Ability to manage a changing workload
- Ability to multitask and work in a fast-paced environment, while simultaneously being highly organized
- Ability to edit technical reports
- Excellent management and supervisory skills
- Ability to maintain confidentiality
NOTE: All short-listed applicants will be required to complete a Word and Excel proficiency test as part of the interview process
Anticipated Start date: As soon as possible
Wage: $23.00 per hour
Hours: 7.5 hour days with flexibility of 4 days a week with room to grow (up to 5 days a week; alternating Monday’s required)
Term: Permanent position with a 3 month probation period; The successful applicant will be eligible for enrollment in the BCCF Benefit Plan, including extended health and dental. Additional benefits include two weeks of annual vacation, a flexible work schedule and professional development opportunities.
Submit your cover letter and resume using the form below. Please submit in .pdf format with your name in the file title (e.g. John_Smith_Coverletter.pdf, John_Smith_Resume.pdf) and include three references, with contact information.Please clearly state how you meet the qualifications for this position in your application, as only candidates deemed qualified will be contacted for interviews.
Closing Date: Monday, August 9th, 2021 - 4pm
Due to our urgency to fill this position, we will be reviewing applications as we receive them and interviewing qualified candidates on an ongoing basis. This position may be filled before the closing date; therefore, it is strongly recommended that applicants do not delay in submitting their application. We would like to thank all applicants for their interest. Only shortlisted applicants will be contacted.
The British Columbia Conservation Foundation (BCCF) is committed to ensuring that no person is denied employment opportunities or benefits for reasons unrelated to ability and to achieving and maintaining a workforce that is representative of women, Aboriginal peoples, persons with disabilities and members of visible minorities. The BC Conservation Foundation undertakes to identify and remove any discriminatory policies and practices found in the recruitment, selection and hiring, promotion, training, retention and termination of employees in all levels and categories of employment.