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Administrative Assistant (22.5 hours/week)

British Columbia Conservation Foundation is a value-based enterprising non-profit charity. We promote the conservation of fish and wildlife in the Province of British Columbia through the protection, acquisition and enhancement of fish and wildlife populations.

BC Conservation Foundation is seeking a motivated, organized and detail oriented individual to work as part of our administrative team and provide support to our Vancouver Island Regional Coordinator and Fisheries Team. Based out of our BC Conservation Foundation Regional Office in Nanaimo, BC our ideal candidate brings a positive attitude and displays excellent communication skills. S/he/they are passionate about conservation, possess a willingness to learn attitude and a focused approach to completing day-to-day tasks.

Start date: as early as September 2023

Hours of work: 8:30 am to 4:30pm (22.5 hours /week)

Pay rate: $20-$22/hour depending on experience

Report to:  Vancouver Island Regional Coordinator (based in Surrey, BC)

Location of work: Vancouver Island Regional Office, Nanaimo, BC

Closing Date: September 8th, 2023 (end of day)

Position Responsibilities

  • Act as a communications bridge between Nanaimo staff and the Regional Coordinator (based in Surrey, BC).
  • Conduct various administrative functions as required including incoming emails, mail, deliveries and answering telephone calls.
  • Collect, prepare and code receipts, invoices, and expense claims for submission to the Regional Coordinator.
  • Collect/track/follow up on documentation (contracts, reports and invoicing).
  • Assist with bi-weekly payroll.
  • Data entry – update records with personnel, financial and project data.
  • Track, monitor and submit monthly truck and boat usage logs for internal invoicing.
  • Maintain stationary, office and general supplies.
  • Assist with inventory.
  • Create and maintain an efficient file system.


  • A minimum of 6 months experience in an Administrative role.
  • Strong attention to detail.
  • Experience using MS Office Suite (Word, Excel, Outlook, Access) in a work setting.
  • Strong verbal and written communication skills.
  • Ability to work in a team-oriented environment.

What You Bring To the Role

  • A passion for conservation and making a difference. You have the talent and heart to deliver and make impacts.
  • Team player. You thrive in a busy, deadline-driven and information-rich workplace.
  • Resilient and flexible. You are a quick learner and a collaborative colleague who enjoys being part of a team and can work independently.
  • Exceptional attention to detail and quality. Highly organized and care deeply about producing high-quality work.
  • Sound analytical, problem-solving skills, computer and organizational abilities, and strong interpersonal skills.
  • Good judgement, initiative and discretion as well as previous experience in dealing with all levels of staff, external clients and suppliers.
  • Ability to handle multiple tasks simultaneously and to work effectively in a demanding environment while meeting tight deadlines.
  • Attention to detail and ability to manage a rapidly fluctuating workload.
  • Ability to plan and organize effectively.
  • Excellent written and spoken English language skills. Other language skills are an asset.

What You Get

  • Generous benefits package after three months.
  • Amazing work culture with smart colleagues, working on the environmental issues of our time.
  • A chance to make an impact on the health of our planet.

We recognize the importance of a diversified workforce, and we encourage Indigenous People(s), First Nations, Métis candidates, women, members of visible minorities and persons with different abilities to apply.

While the BC Conservation Foundation does not currently have a mandatory COVID-19 policy, we take The BC Public Health Officer’s guidelines seriously. Many of our clients have enacted mandates that stipulate vaccination requirements be met by their workers and contractors. In light of this, we require all BC Conservation Foundation employees, our contractors and volunteers to be fully vaccinated before entering client mandated worksites, unless having a properly supported human rights exemption reflected under the provisions of the BC Human Rights Code.

The BC Conservation Foundation respectfully acknowledges that we operate on the traditional, ancestral and unceded territories of many Indigenous Peoples throughout British Columbia. We gratefully acknowledge the Vancouver Island Regional Office is located on the traditional territory of the Snuneymuxw First Nation.

To apply for this job: 


  • Submit a resume and cover letter in the section below.
  • In your cover letter, tell us why you are passionate about conservation in BC and your experience working in in office administration.
  • All short-listed applicants will be required to complete a Word and Excel proficiency test as part of the interview process.
  • No phone calls please.
  • We appreciate your time and interest in the BC Conservation Foundation. Only short-listed candidates will be contacted.


Must be in Word or PDF format only
More information
  • Files must be less than 2 MB.
  • Allowed file types: pdf doc docx.
More information
  • Files must be less than 2 MB.
  • Allowed file types: gif jpg png txt rtf pdf doc docx xls xlsx.