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Workplace Inspections

BCCF will ensure that regular inspections of our workplaces, equipment, work methods and practices are completed at suitable intervals to ensure the health and safety of our employees (3.3, 3.5 OHSR) by identifying any unsafe conditions or conditions with potential to cause harm, determining corrective measures and preventing future unsafe conditions from emerging. The workplace is defined as any place where a worker is or is likely to work including buildings, structures, grounds, vehicles, vessels and mobile equipment. There are three main types of inspections:

  • Planned interval/regular and/or random workplace inspections;
  • Routine equipment inspections; and/or
  • Spot/Special inspections as the result of identified hazards or to follow up on a new procedure or equipment protocol.

Table 1 clearly outlines who will perform BCCF planned regular workplace inspections and the intervals at which these will be conducted. For additional details on what each type of inspection covers please refer to Part 3 for inspection checklists. Workplace inspections will include participation by a member of the JOHSC wherever feasible; preferably both an  employer representative and a worker representative will be present. Where this is not feasible workplace inspections will be completed by the BCCF Safety Coordinator or a contracted safety person with expertise in the focus of the workplace inspection.

Table 1. Workplace inspection responsibilities and intervals at BCCF.

Focus of Inspection



Work methods and practices

Safety Coordinator in collaboration with all other BCCF staff and the JOHSC.

Ongoing as hazards are discovered or new procedures or WorkSafeBC regulations and guidelines are introduced. Discuss any concerns at monthly JOHSC




meetings unless immediate action is required.

BCCF Buildings, offices or grounds

Safety Coordinator and or member of JOHSC.

Monthly by member of JOHSC or BCCF Safety Coordinator.


Safety Coordinator or BCCF staff member that is sending out BCCF equipment.

Worker/operator of equipment after being deployed.

Machinery, tools, equipment, as per manufacturer’s instructions, when sent out and prior to each use by worker.

Personal Protective Equipment

Safety Coordinator or other BCCF staff member sending out BCCF PPE equipment to employee. Worker to inspect every day prior to wearing and using in accordance with WorkSafeBC regulations and guidelines.

Prior to use by worker. Ensure PPE meets any WorkSafeBC regulations and guidelines and is free of any defects. It is suitable for work and capable of protecting worker.

Mobile equipment/vessels/vehicles


Prior to use by worker/operator. Walk around at beginning of shift. Keep log book of inspections, maintenance, and confirm access to maintenance records.


Safety Coordinator or qualified contracted assessor in ergonomics and musculoskeletal injury and disease.

When new worker brought on, change in workstation components such as chair or new monitor or if worker complains of new discomforts or pains they believe to be a result of their workstation.



Equipment inspections will be completed by trained or experienced personnel at intervals and specifications as per the manufacturer’s recommendations for their machinery, tools and other regularly used equipment. Where there are additional specific requirement in the Regulation, BCCF will comply with these as well. All equipment is to be inspected prior to each use. BCCF will ensure that each tool, machine or piece of equipment in the workplace is used in accordance with the manufacturer’s instructions or operator manual, SWPs, SJPs and the requirements of the Regulation. In the event a tool or equipment is unsafe to use it shall immediately be clearly marked and removed from service.

In the event of an accident or malfunction the Regulation requires a special inspection be completed to determine the cause, fix any unsafe conditions and ensure that work does not resume with that equipment or tool until it is safe to do so. Special inspections outside of those laid out in the above table as part of the regular inspection program will be conducted when required due to an accident, near miss or malfunction or due to a report of unsafe working conditions or safety concerns from a worker or supervisor. If hazards are identified that require emergency action as they pose an immediate threat to workers only those qualified to handle and correct the hazard may be exposed to the hazard while it is being remedied or controlled. For BCCF an example of this might be inspection of suspected weak ice for continuation of  work, only those trained and authorized to complete work on the ice may do so with enhanced precautions, all others must be removed from the hazard.

If hazards are identified they will be recorded on a Workplace Inspection Report Form (Located in Part 4), this form allows for a greater description of the hazard than that provided by the checklist, assign a hazard rating and recommends the action that needs to be taken and a suggested time frame to complete the task based on the level of hazard.  Hazards will be remedied without delay. Workplace inspection records will be kept for no less than one year. Once completed, a copy will be provided to the JOHSC in addition to being made available to workers.