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2.1 Policy

The British Columbia Conservation Foundation’s Hazard Assessment and Control Program is designed to provide a standardized process to identify foreseeable hazards in the workplace, determine risk, and implement appropriate actions to eliminate or control the risk of an incident.

All BCCF employees and contractors are required to take a proactive approach to managing and reporting hazards. If hazards are identified during the project that were not anticipated in the planning phase the employee/contractor is required to stop work and ensure appropriate controls are in place.

Key Definitions

Hazard: A condition, device or substance that has the potential for an unplanned release of, or unwanted contact with energy source that may result in harm or injury to people, property or the environment.

Control: Is a type of intervention used to manage, direct, or mitigate a workplace hazard.

Risk: A combination of the probability (likelihood) of the occurrence of loss and the severity (magnitude) of that loss.

Acceptable Risk: The level of risk deemed acceptable to a group of people. Usually based on industry practices, previous loss experience and cultural norms.

Personal Risk Tolerance: Is the variability in individuals’ willingness to accept a given level of risk. Personal risk tolerances must be adjusted to align with Acceptable Risk.

Incident: An unplanned or unwanted event that results in damage or injury or could have resulted in damage or injury. Includes an accident or other occurrence which resulted in or had the potential for causing an injury or occupational disease.

Critical Task: Any task or job identified as having a high risk of incident.

2.2 Responsibilities 


  • Ensure hazard assessments are being completed.
  • Review hazard assessments for completeness.
  • File completed hazard assessments.
  • Keep up to date on regulatory requirements and industry best practices in hazard control.


  • Assist workers with completing hazard assessments.
  • Report hazards to management.
  • Make suggestions for controls.
  • Ensure hazards are effectively controlled.


  • Report hazards to supervision and management.
  • Make suggestions for controls.
  • Complete hazard assessments.

2.3 Program Overview

Project Safety Assessments (PSA) will be conducted before each project commences. All BCCF employees and contractors are required to complete a PSA. The PSA will be completed by the employee/contractor with assistance provided by BCCF management, BCCF Project Coordinators and third party stakeholders. Before a project commences the PSA will be approved by BCCF management.

Project Safety Assessment (PSA)

When: Conducted before the start of all projects.

Who: Activity completed by workers with assistance from the Safety Coordinator, Project Coordinator and third party stakeholders.

Tool: Project Safety Assessment form and the Project Safety Assessment Example.

Approval Required from: Safety Coordinator or Project Coordinator.

Review: Reviewed and revised if required:

  • Before commencement of project.
  • Annually for reoccurring projects.
  • If identified as a factor related to a workplace incident.
  • If new hazards are identified throughout the projects term.

Documentation: A copy of the PSA will be kept by the workers throughout the project term. The PSA will also be stored electronically on the BCCF server.

Task Hazard Analysis (THA)

When: On a regular basis during site inspections and as critical tasks are identified.

Who: Activity completed by the Safety Coordinator and Project Coordinator with assistance from workers and supervisors.

Tool: Task Hazard Analysis form.

Reviewed: Reviewed when:

  •  After an incident involving the task.
  • Critical tasks were identified that require a written practice or procedure.

Documentation: A copy of the Task Hazard Analysis will be kept electronically on the BCCF server.

2.4 How to Conduct a Hazard Assessment 

Step 1 Recognize the hazard(s)

Identify the work tasks that are to be completed. For example the work task could be removing invasive plants with hand tools or operating a boat. Once the tasks have been determined the inherent hazard(s) associated with the task can be determined. Below are a list of common hazards.

Uneven surfaces

Vehicle collision

Animal bite/scratch

Temperature extremes

Repetitive motions

Corrosive products

Projectiles or falling objects

Fall into water

Compressed gasses


Step 2 Evaluate the level of risk associated with each identified hazard

To establish the level of risk of a hazard, it must be rated based on the severity if it were to occur, and the probability of it happening. To calculate the risk, use the formula below.

Risk = Severity (S) * Proability (P)

For example:

The severity (S) of a sustaining a repetitive motion injury while removing invasive plants with hand tools is (1) which could require first aid and the probability of this occurring is (3) which is highly likely.

Risk = (1)(3) = 3

This means that the level of risk associated repetitive motions is 3 which is moderate. This initial value represents the risk rating before controls are implemented. See step three for how to determine the revised risk.

The Risk Matrix is a tool designed to determine the severity and probability of a hazard. Use Table 1 to establish a risk rating for each identified hazard. Depending on the risk score there is a Required Action as shown in Table 2.  The Injury Severity descriptions in Table 2 are intended to assist with determining the injury severity by providing examples of injuries that are likely to occur if the hazard resulted in an injury.

Table 1 - Risk Matrix

Table 2 - Required Action 

Step 3 Determine and implement controls for each hazard

Controls should always be selected as high on the hierarchy of controls (see Figure 1) as reasonably practicable, with preference in the following order: Elimination, Substitution, Engineering, Administration, and as a last resort Personal Protective Equipment (PPE). Generally a combination of controls can be used.


After the implementation of controls the hazard(s) risk score can be re-evaluated.

For example:

In the example from Step 2 an administrative control to rotate between tasks could be implemented. By implementing a task rotation between the high exertion task of removing invasive plants and low exertion task of data entry the probability of an injury occurring would decrease. The revised risk score could be:

Revised Risk =  Revised Severity (Rs) *  Revised Proability (Rp)

Revised Risk =  (1)(2) = 2


Referring to Table 2 Required Action; with the control implemented and a risk score of (2) the required action is to complete work with no additional control measures (note even low risk hazards must be monitored for effectiveness).

Step 4 Communicate the hazards and controls to workers

Workers have a right to know the hazards of the workplace. Management and supervisors are required to inform workers of the hazards, and changes to the workplace and processes. This may occur during orientations, toolbox talks, review of written materials, and completion of courses.

Step 5 Evaluate the implementation and effectiveness of the controls

Management and supervisors are required to ensure that controls have been implemented and that they are effective in controlling the risk associated with hazards. Without evaluating the controls, the entire process may have no value. An indication that the controls in place must be re-evaluated is after an incident or near miss occurs.