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13.1 Policy

The British Columbia Conservation Foundation has developed the “Safety Program” (i.e. Occupational Health and Safety Management System) in accordance with the Canadian Standards Association (CSA) Z1000-14 Occupational Health and Safety Management System standard. The Standard outlines the importance of an internal responsibility system that is based around the Plan, Do, Check, Act model.

Key Elements

Plan

  • Legal and industry best practice requirements.
  • Hazard identification and risk assessments.
  • Setting OHS objectives.

Do

  • Preventative and protective measures.
  • Emergency prevention, preparedness, and response.
  • Training and education to ensure competency.
  • Communication and awareness.
  • Procurement and contracting.
  • Management of change.

 

Check

  • Monitoring and measurement.
  • Regular inspections and internal audits.
  • Incident investigation and analysis.
  • Preventative and corrective actions.

Act

  • Management review of OHSMS Programs.
  • Continual improvement.

13.2 Responsibilities

Management

  • Develop and implement OHSMS in accordance with legislation and industry best practice.
  • Ensure continual improvement of the OHSMS Programs.
  • Review policies and documents to ensure they meet legislated requirements and industry best practices and are functional.
  • Set objectives for the OHSMS.

Supervisor

  • Participate in OHSMS audits and reviews.
  • Provide actionable feedback on the OHSMS.

Worker

  • Participate in OHSMS audits and reviews.
  • Provide actionable feedback on the OHSMS.

 

13.3 Program Overview

The function of an OHSMS review is to locate gaps in the System and to implement corrective actions as part of continual improvement. The review also facilitates feedback from different work groups.

Key Definitions

Program Review: A documented process to ensure elements of the OHSMS are reviewed and revised annually or as required by legislation.

OHSMS Audit: A systematic, documented process to obtain and objectively evaluate evidence for determining the extent to which the audit criteria are fulfilled.

 

Program Audit

When: Conducted as requested by the JOHSC at a minimum every three years.

Who: Safety Administrator with participation from management, supervisors and workers.

Tool: Either created in-house or sourced from an Industry Safety Association.

Review: Reviewed during the first JOHSC after the completion of the audit.

Documentation: Electronic copy kept on the BCCF server.

 

Program Audit

When: Conducted annually or as required by legislation.

Who: Safety Administrator.

Tool: Program Review Timeline.

Review: Reviewed during the JOHSC meeting.

Documentation: Electronic copy kept on the BCCF server.

 

Project Completion Questionnaire

When: After the completion of a project which has significant safety involvement.

Who: Provided by the Safety Administrator along with the PSA and completed by the worker.

Tool: Project Completion Questionnaire.

Review: Reviewed by the Safety Coordinator after submission to assist in program development. 

Documentation: Electronic copy kept on the BCCF server.